Job Title: Facilities Coordinator - Multiple Office Locations

Job Location: Crystal Lake, IL (Corporate Headquarters)

Salary Range: $20 - $28 per hour (Based on Qualifications and Experience)

Employment Type: (In office Full-Time 40 hours per week)

Overview: Baxter and Woodman, Inc. is seeking a Facilities Coordinator who will play a vital role in supporting the day-to-day operations of our facilities, with a specific focus on fleet management, general maintenance, and repair work. This position requires a self-motivated individual with strong problem-solving skills, a hands-on approach, and a commitment to ensuring the safety and functionality of our facilities and vehicles.

Responsibilities:

• Assist with finding a vendor or perform routine maintenance tasks, including but not limited to plumbing, electrical, HVAC, and carpentry repairs.
• Conduct regular inspections of facilities to identify maintenance needs and address issues promptly.
• Efficiently assist in the setup and teardown of equipment and furniture for various events, meetings, and buildouts.
• Ensure smooth execution of event logistics by providing timely support in equipment arrangement and breakdown.
• Collaborate with event organizers to understand specific setup requirements and deliver tailored support accordingly.
• Maintain a keen eye for detail to ensure all equipment and furniture are properly arranged and in optimal condition.
• Contribute to creating a seamless event experience by offering reliable and attentive support throughout setup and teardown phases.
• Respond to facility-related ticket requests in a timely and efficient manner.
• Assist with the maintenance and repair of company vehicles, including oil changes, tire rotations, and minor repairs.
• Monitor vehicle usage, fuel consumption, and mileage to identify potential issues and opportunities for optimization.
• Coordinate vehicle inspections and registrations to ensure compliance with regulatory requirements.
• Maintain accurate records of vehicle maintenance and repairs.
• Utilize general maintenance and repair skills to address a variety of repair and maintenance tasks throughout the facilities.
• Troubleshoot and resolve issues related to plumbing, electrical systems, lighting, and general building maintenance.
• Perform minor renovations and improvements as needed, such as painting, patching, and drywall repair.
• Assist with the installation and assembly of equipment, furniture, and fixtures.
• Provide administrative support to the Facilities Director, including record-keeping, inventory management, and scheduling.
• Assist with procurement processes for facility and fleet-related supplies and services.
• Help maintain accurate records of facility and fleet-related activities, expenditures, and contracts.
• Ensure compliance with health, safety, and environmental regulations in both facilities and fleet operations.
• Conduct regular safety inspections of vehicles and facilities, identifying and addressing potential hazards.
• Collaborate with the Facilities Director to develop and implement training programs on safety protocols and emergency procedures.
• Assist with evaluating vendor performance and negotiating service contracts to ensure quality and cost-effectiveness.
• Monitor service levels and address any issues or concerns in a timely manner.
• Cultivate positive relationships with vendors to foster a collaborative working environment.

Qualifications:

• High school diploma or equivalent; technical or vocational training in facilities maintenance or a related field preferred.
• Prior experience (5+ years) in facilities maintenance, fleet management, or general maintenance and repair work.
• Proficiency in MS Office Suite – specifically Teams, Outlook, Word, PowerPoint, and Excel.
• Strong organizational skills, with the ability to multi-task and prioritize effectively.
• Strong knowledge of basic maintenance techniques and repair procedures.
• Hands-on experience with tools and equipment commonly used in facilities maintenance and vehicle repair.
• Ability to work independently and as part of a team in a fast-paced environment.
• Excellent problem-solving skills and attention to detail.
• Effective communication and interpersonal abilities.
• Valid driver's license with a clean driving record.
• Travel between offices when necessary, with personal vehicle.

Join Our Team! - At our organization, we prioritize the holistic well-being of our employees through a comprehensive range of benefits. This commitment is evident in our healthcare offerings, including medical, dental, and vision plans, alongside an Employee Assistance Program and dedicated benefit advisors for personalized support. Financial well-being is enhanced through our financial planning program, life and disability insurance, tax savings plans, and coverage for accidents, cancer, and critical illnesses. Balancing work and life, we provide generous paid time off, paid holidays, parental leave, and flexible work arrangements, including the option to work from home on half Fridays and varied schedules. Additionally, we lead the industry by offering 401k plans, supported by expert financial advisors, and an Employee Stock Ownership program, ensuring our employees are not just part of a workplace but a thriving, supportive community dedicated to their well-being, financial security, and happiness.

Baxter & Woodman is an equal opportunity- affirmative action - M/F/Vet/Disability employer.